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Event Registration

QR registration for events, with seating plans, passport uploads, session quotas and automatic reminders.

Discuss your workflow
  • Custom Seat & Table Layout Management
  • Traveler & Tourism Registration
  • Multi-Session & Client Spot Quota
  • Automated WhatsApp, SMS & Email Reminders

Sound familiar?

When forms and spreadsheets cannot handle your guest list

  1. Smart Table & Seating Arrangements

    Easily manage special seating plans, group guests at the right table, and visualize layout so you know exactly who sits with who on event day.

  2. Automated Passport Uploads & Flight Lock

    For tourism and travel events, guest can pick preferred flight numbers with real-time capacity locking and upload passport copies smoothly without overbooking.

  3. Client Spot Quotas & Multi-Session Control

    For fashion shows or training courses, set exact spot quotas per corporate client (like Client A gets 10 spots, Client B gets 20 spots across different session times) with zero manual checking.

  4. Streamlined Document Upload & Approval Workflow

    Handle design competitions or school admissions easily by accepting ZIP, PDF, or artwork files, complete with a built-in review and approval process.

  5. Automated Reminders & Higher Attendance Rates

    Send automated WhatsApp, SMS, and email RSVP links to guests before event day. Guests confirm attendance early, which reduces no-shows.

  6. Instant QR Registration & Rapid Lead Capture

    Speed up entrance check-in using automated QR registration scanning. Easily capture visitor leads during mall roadshows with fast mobile registration forms.

Clear skies ahead

Everything you need to manage your guests

  1. Custom Seat & Table Layout Management

    Manage VIP tables, visualize seating arrangements and assign guest groups from one centralized dashboard.

  2. Traveler & Tourism Registration

    Let attendees select preferred flight number, upload passport copy or ID files, and enforce strict capacity rules so flights and hotels never get overbooked.

  3. Multi-Session & Client Spot Quota

    Set dynamic session limits (e.g. 9am vs 2pm session) and allocate specific spot count for corporate clients (Client A gets 10 spots, Client B gets 20 spots).

  4. Automated WhatsApp, SMS & Email Reminders

    Send RSVP invitations, scheduled reminders and QR entry passes automatically through WhatsApp, SMS or email.

  5. Fast QR Code Check-In & On-Site Lead Capture

    Verify attendees quickly using QR codes and capture visitor information through mobile registration forms at roadshows and exhibitions.

  6. School Admission & Design Competition Logic

    Support complex form rules with dynamic fields. Accept ZIP/PDF artwork upload for design contest or multi-day course registration.

Try it yourself

Register and get your pass

Type your name and press register. Guests receive their QR entry pass and a reminder before the day.

Your eventWhatsApp

Hi there, you are registered. Your QR entry pass is attached.

Your flight plan

A simple process from setup to your event day.

  1. 1

    Understand your event flow

    We review how you handle guest registrations, special requirements, and where manual spreadsheet work delays your team.

  2. 2

    Design your custom form & rules

    We map out the registration page, seating logic, passport upload requirements, and messaging integrations for your event.

  3. 3

    Build and test the system

    Our team builds your branded event page, sets up the QR check-in flow, and tests all scenarios before going live.

  4. 4

    Train staff and support event day

    We train your team how to manage guests and ensure smooth QR check-in scanning on the event day.

A closer look at the process

Less manual work, fewer spreadsheet errors, better guest tracking

  1. Eliminate manual data entry & Excel errors

    Guest details, seating preference, flight info, and artwork files flow directly into your database. No more copying line-by-line into messy spreadsheet.

  2. Automate guest follow-up & RSVP tracking

    Send 1-click WhatsApp or email RSVP invitation. Track who accept, who decline, and who still need reminder automatically in real time.

  3. Smooth event entrance experience

    Replace manual registration counter with quick QR scanner verification. Reduce entrance waiting time from minutes to just a few second per guest.

Where it is used

  • Corporate events and AGMs

    Invited guests register online and receive a QR pass by WhatsApp or email.

  • Annual dinners with table seating

    Organisers assign guests to tables and seats, and change the plan without retyping the list.

  • Incentive trips and tour groups

    Travellers upload passport details during registration, so the organiser has everything in one place.

  • School open days and competitions

    Parents and students register for a session and are checked in by QR on the day.

Connect the parts of the workflow that should work together.

  • Our platform connects smoothly with third-party event apps and systems via API.
  • Easily integrate with platforms like Swapcard, your own business matching apps, external CRM tools and hotel room booking APIs.
  • Attendee data, room reservations, and networking tools sync without manual data handling.
  • For guest sign-up and arrival, combine this with our Check-In & Badge Printing and Event Ticketing.

Frequently Asked Questions

After registering, each guest receives a personalized confirmation message via email or WhatsApp. The message contains a unique QR code for event check-in. On event day, staff scan the code to verify the guest and record their attendance.

Yes. The system allows you to configure table layouts, assign VIP seating, organise guests into groups and collect seating preferences during registration.

You can set a capacity limit for each session or flight. Once the limit is reached, that option closes automatically and prevents additional registrations.

Yes, your guest data is completely safe. We strictly follow PDPA guidelines to ensure all attendee personal details and uploaded documents are stored securely.

Event staff scan each attendee’s unique QR pass using a smartphone, tablet or handheld scanner. The system verifies the registration and records the attendee’s arrival immediately.

Yes. An authorised representative can register multiple attendees and assign their ticket types in a single workflow. The system then issues an individual QR pass to each team member.

Yes. The online registration platform can be set up for a single conference, exhibition or corporate event, with a branded registration page, QR code passes and on-site check-in.

Yes. The same QR registration system handles conference registration with session quotas, exhibition registration for visitors, and audience registration for shows and launches.

Beginning our descent

Visit Us

Come to our showroom in Bandar Sri Damansara. Seeing and trying the system yourself is better than any brochure.

  • Showroom & Lab

    A-05-05, Ativo Plaza, No. 1, Jalan PJU 9/1, Damansara Avenue, Bandar Sri Damansara, 52200 KL

    +603 7890 2655

    hello@frontdesk.my

  • Technical Service Center

    A-06-07, Ativo Plaza, No. 1, Jalan PJU 9/1, Damansara Avenue, Bandar Sri Damansara, 52200 KL

    +603 7890 2655

Cleared to land

Tell us what you need.

No lengthy documentation needed. Just tell us your current workflow and operational bottlenecks. Our team will analyze your requirements and return with a practical implementation plan, system scope, and transparent pricing.

  • Free 1-on-1 consultation
  • Custom system architecture & workflow plan
  • Transparent scope, hardware specs, & cost estimate

Best for

    Business purpose

    Data capture and follow-up

    Implementation example

    Request a consultation