Bodyshop Management System
Workshop software for painting and detailing shops: track every car by stage and update the customer on WhatsApp.
Discuss your workflow- Digital Vehicle Intake and Condition Photo Log
- Stage-by-Stage Job Progress Tracking
- Person-in-Charge (PIC) Tracking
- Manager Quality-Control Approval
Sound familiar?
When nobody can say what stage a car is at
Limited Visibility into Vehicle Progress
When multiple vehicles are in the workshop, managers may struggle to determine which jobs are awaiting repair, painting, detailing, quality inspection or collection.
Frequent Customer Requests for Updates
Staff spend considerable time responding to calls and WhatsApp messages from customers requesting progress updates.
Missing Condition Records and Damage Disputes
Without a documented photographic record at intake, disputes may arise over pre-existing scratches, damage or missing parts.
Limited Staff Accountability
Without clear responsibility for each stage, managers must spend additional time identifying who completed the work and following up on inspections.
Duplicate Accounting Data Entry
Manually re-entering invoices and payment information into accounting software consumes time and increases the risk of errors in financial records.
Clear skies ahead
Tools for running the workshop floor
Digital Vehicle Intake and Condition Photo Log
Record customer requirements and capture photographs of pre-existing damage during vehicle intake, creating a clear condition record for future reference.
Stage-by-Stage Job Progress Tracking
Monitor each stage—from repair and preparation to painting and detailing—in real time, with assigned staff recorded for every task.
Person-in-Charge (PIC) Tracking
Record the staff member responsible for each stage so managers can identify ownership and monitor job progress.
Manager Quality-Control Approval
Require a manager’s inspection and approval before a vehicle proceeds to the next stage.
Automated WhatsApp and Email Notifications
Automatically notify customers through WhatsApp or email whenever their vehicle’s status changes or a work stage is completed.
AI-Powered Number Plate Recognition
Use an integrated AI camera to detect a vehicle’s number plate on arrival and link it to the corresponding job record.
Live Vehicle Cleaning Camera Feed
Allow customers to view a live camera feed while their vehicle is being washed or detailed.
Before-and-After Photo Records
Capture clear photographs of repaired, painted or detailed areas to document completed work.
Digital Handover and PDF Sign-Off
Generate a digital handover document for customers to review and sign on a smartphone or tablet during collection.
Invoicing and Payment Transaction Management
Create customer invoices, record payments and maintain a complete billing history for each job.
Direct Integration with SQL Accounting
Transfer sales transactions, customer invoices and payment records directly to SQL Accounting.
Sales and Forecasting Analytics
Use a centralised dashboard to review workshop sales, job turnaround times and projected revenue.
Try it yourself
Follow a car through the workshop
Type your name, check the car in, then move it stage by stage. The customer is updated at every step, so nobody has to call the workshop to ask.
Hi there, we have received your car. Photos of its condition are on file.
Your flight plan
A Clear, Step-by-Step Workflow for Every Vehicle
- 1
Appointment and Vehicle Intake
Customers request an appointment through WhatsApp or email. On arrival, staff record the requested work, identify existing damage and capture condition photographs.
- 2
Work Stages and Manager Approval
The vehicle moves through the relevant repair, preparation, painting and detailing stages. Assigned staff record progress, and a manager inspects the work before approving the next stage.
- 3
Automated Customer Updates
When a stage is completed, the system sends the customer an update with relevant photographs or a link to the live camera feed.
- 4
Vehicle Collection and Digital Sign-Off
Staff notify the customer when the vehicle is ready. During collection, the customer reviews its condition and signs the digital handover form.
- 5
Invoicing and SQL Accounting Synchronisation
The system records the payment, transfers invoice data to SQL Accounting and updates the relevant sales reports.
A closer look at the process
Fewer customer calls, complete records, smoother handover
Automated WhatsApp Progress Updates
The system sends customers automatic status updates as their vehicles move through each stage, reducing repeated calls and messages.
Digital Vehicle Inspection and Sign-Off
Staff document the vehicle’s condition on a smartphone or tablet during intake, and the customer signs a digital handover form during collection.
SQL Accounting Integration
Invoices, payments and transaction records are transferred to SQL Accounting without duplicate manual entry.
Where it is used
Body and paint workshops
Each car is photographed at intake and moves through the job stages on screen, so anyone can see where it is.
Car detailing and coating centres
Owners receive WhatsApp updates as the job progresses and sign off digitally at handover.
Workshops handling many cars a day
Number plate recognition identifies the car on arrival, and invoices and payments flow to SQL Accounting.
Connect the parts of the workflow that should work together.
- Our platform integrates with SQL Accounting, WhatsApp messaging services and compatible AI cameras.
- Invoice data, customer information, number-plate records and payment transactions can be synchronised across the workflow, reducing manual data entry.
- For LHDN e-Invoices on your bills and receipts, connect this system to our e-Invoice Integration.